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Wednesday, 20 July 2016 11:59

How to use a Payroll Service Provider

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How to Use a Payroll Service Provider

 Payroll service providers are a big deal for small business – an estimated of 42% of Australians small business use them.

The services offered by PSPs range from payroll processing to taking custody of an employer’s payroll cash.  Payroll processing incorporates computing employee’s gross pay, withholdings, and net pay; printing payroll checks (for workers not choosing direct deposit); preparing payroll reports for administration and get ready for payroll tax returns. PSPs make important expertise available to employers unable to develop it on their own. PSPs taking authority of employer’s payroll cash accept responsibility  regarding paying for paying taxes on employees ' wages, and for paying net pay to workers. Professional employer organisations ("PEOs") go further and indicate to hire an employer’s employees and lease them back to their recent employers. PEOs expect responsibility for paying workers' net pay and all payroll taxes, and for subsidising all representative advantages .The issue is that a PSP taking custody of employers’ payroll cash may not utilise it for its planned reason. Workers must be paid their net wages, as surely they will be heard from if they are not. But the taxing authorities are not at the PSP’s door demanding remittance of payroll taxes. The PSP principals can steal the assets reserved for payroll taxes, maybe covering them later with different amounts withheld from workers' wages. The taxing authorities will eventually demand payment of payroll taxes. When they do the business may need to pay the assessments a second time. Indeed, even a business utilising a PEO is not free, as taxing authorities may regard a purported lessee as employees’ true employer. An employer should never allow a PSP to take custody of its payroll cash. The employer should maintain custody of its payroll cash subsidising the payroll bank balance, making direct deposits of net pay to employees’ bank accounts, distributing payroll checks to employees not choosing the direct deposit option, and transmitting all payroll taxes. On the off chance that the business does not set up its finance government forms, it ought to audit the PSP-arranged returns, accommodate them to its books, sign them, and document them .After receiving account bank statements, an employer should accommodate them to its books, instantly advising the depositary bank of any forged or altered checks Under the law of most states client can't hold a depositary bank subject for paying a forged for altered check unless the client advises the bank of the defalcation "inside a sensible timeframe, not surpassing 30 days," after the client first gets a bank statement reporting it.

In sum, computing employees’ gross pay and withholdings, printing payroll checks, preparing payroll reports, and preparing payroll tax returns are appropriate uses of a PSP. But an employer should never allow a PSP to take custody of its payroll cash.

To discuss it further call Absolute Accounting Solutions at 1300 488 330

Read 1921 times Last modified on Friday, 04 November 2016 10:28

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